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Despite being part of the daily activity of business managers and HR, leaving the administration has never been an easy task. Being one of the most important parts of any business, leaving management involves much more than just approving employee leaves.
All aspects of leave management seem to form a complex network of policies and rules of internal leaves, workflows, laws, and regulations by state and central authorities, etc. It becomes a more complicated process when managing employee records, processing employee permission information, ensuring compliance with abandonment policies, etc. They are done manually or using Excel sheets. In addition to the chaos, the multiple requests for leaves that are exhausted in your inbox or that enter through phone calls and SMS. I’m sure all managers can relate to this!
Whether it is a small business or a large company, leaving the administration is an extremely complex activity with a great impact on daily business operations. A cloud-based employee leave management software can help simplify and streamline the entire process.
Here are the 6 essential features you should look for in any leave management software:
Leave the policies as you want:
No two organizations are the same when it comes to their policies. For that matter, even within the same organization, holiday leave and calendar policies may differ depending on the location of the office, the team on which you work, etc.
A good Chatbot & AI Leave Management Software in south-africa allows the employer to configure all licensing rules including work weeks, balance apportionment, accumulation calculation, collection policies, etc., which are specific to your organization while complying with all state and central regulations.
Keep a tab on all unscheduled absences:
Unscheduled absences can have a big impact on productivity. For the reasons why an employee is not there, keeping an account in the unscheduled absence can be extremely challenging and tedious. And, the most effective way to handle this is to identify these absences early and cut the root problem, thus minimizing its occurrence.
For this reason, having a permissions management software that integrates seamlessly with your support management software, whether it’s a biometric device, access card, web-based assistance or any other, is extremely vital. Timely notification to the manager about the absence of the employee can help mitigate the cost by finding another employee to cover up the absence.
In addition, the assistance data integrated with the organization’s licensing management software ensures a reduction in the efforts of the human resources manager and compliance with the various licensing rules that the organization follows.
Reduce payroll errors:
How exhausting can it be to manually maintain a record of all the sheets taken by the employees and then calculate the payments manually to execute the payroll? Now imagine, if your HR staff had access to a calendar of departures from self-employed employees that was integrated into your payroll management software, and all the calculations are done automatically in the software. Would not that be very useful?
Cloud-based license management software will allow you to obtain exactly that. The software can be tightly integrated into your Chatbot & AI Payroll Software in south-africa ensuring that all license data is properly validated and the entries to your payroll are perfect and accurate. Therefore, increase the efficiency of your HR and reduce errors in the payroll.
Increase employee satisfaction with mobile compatibility:
Imagine if you can apply, approve, reject or manage all licensing operations on a single screen or on your mobile phones. Would not that make your life much simpler?
An essential tool in the current scenario for all employees and employers is a mobile solution that allows everyone to manage their license data on the fly. Whether capturing assistance based on geographic location, work hours, reimbursements and claims or operations such as license application, tracking, approval or rejection, a mobile application will allow you to manage them on the fly, anytime and anywhere.
Empower employees with self-service:
Do your employees move from one place to another to obtain information about the balance of your vacation or to request licenses or to know if your leave has been approved or rejected or some vital information?
You can eliminate all this by training your employees with a self-service portal. Having a self-service portal means saying that employees do not have to approach their managers or human resources personnel regarding inquiries and requests related to licenses. The self-service portal acts as a single point solution for all employee information, which makes leave management a smooth process for both employees and managers.
Improve decision making with Intuitive Dashboards & Reports:
Finally, with all the data captured, your Chatbot & AI enabled Performance Management Software in south-africa must be able to generate customized analytical reports, either in the form of tables or graphs or eliminating all manual efforts. This is crucial for your human resources department, which spends a considerable amount of time creating and analyzing reports.
Here is the list of features which you can get by using PeopleQlik:
- PeopleQlik Core
- Core HR Software – HRMS
- Cloud Payroll Management Software
- Employee Self Services
- HR Analytics Software
- Corporate Wellness Platform
- Performance Management Software
- 360-degree feedback form
- Compensation Planning & Administration
- Social Recognition
- Workforce Administration
- Leave Management Software
- Time and Attendance Management Software
- Shift & Scheduling
- Claims & Reimbursements
- Timesheet Management Software